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Why Legal Practice Management Software Scalability and Flexibility are Important

Recent global events have spurred enterprises — including law firms — to adopt digital solutions for greater efficiency, productivity, and resiliency. Reports say that the majority of law firms have invested in various legal software solutions, primarily for conflict checking, case management, document management, communications, and collaboration.

When adopting a software solution, legal professionals consider confidentiality and security as one of their top priorities since it is their ethical duty to protect their clients’ information.

But aside from confidentiality and security, scalability and flexibility should also be top priorities when selecting a software solution for legal services. Here’s why:

1. The new-normal setup requires firms to be more flexible and agile — and so should the software they use.

When the pandemic hit, many legal professionals had to bring their services online for safety and compliance with health protocols. Eventually, lockdowns were lifted and many professionals were asked to return to the office. Others adopted the hybrid setup to allow for a more flexible work environment.

By using a scalable and flexible cloud-based legal management software solution, law firms will be able to cater to hybrid setup requirements and legal professionals will be able to continuously provide superior legal services even with unconventional work setups.

2. Scalable and flexible solutions help optimize speed and productivity.

For legal professionals to deliver timely service and outcomes, the software tools they use must allow them to simplify complex processes involved in managing matters — particularly for mass tort and class action cases. While automation is key to this, having a software solution that is scalable and flexible empowers legal professionals to quickly implement and/or accommodate changes in documents, schedules, billing details, and other crucial aspects of case management.

In addition, cloud-based legal practice management software solutions allow legal professionals to work anywhere and anytime. This flexibility to work whenever, wherever empowers them to be more productive and responsive to clients’ needs in real-time.

3. Using scalable and flexible solutions is more cost-efficient.

Onboarding new clients and staff is easier and less expensive using scalable and flexible cloud-based legal practice management software. Legal firms can scale their workforce up and down anytime without having to pay for additional software licenses and other resources. Likewise, handling documents can be more efficient using a cloud-based software solution that scales with the firms’ ever-growing file storage and management needs.

4. Complex and time-consuming integrations can be minimized.

Departmental, information, and process silos prevent legal professionals from collaborating effectively, communicating with clients seamlessly, and accelerating outcomes. In the Digital Era, silos can result from using different applications and devices. Only by creating frictionless connections among these apps and devices can legal professionals improve productivity and results.

You can break silos by leveraging a legal practice management software that can be flexibly integrated with various applications — such as calendars and messaging apps — for more seamless communication and collaboration.

5. Using scalable and flexible solutions allows for greater resiliency.

The pandemic, customers’ accelerated shift to digital, and other recent disruptive events have taught the legal sector to be adaptive to changes. Legal firms can future-proof their business and continue providing legal services even amid a black swan event if they use a legal practice management software solution that allows them to respond to changes quickly and flexibly.

Conclusion

Leveraging a flexible and scalable legal practice management solution can bring your firm various competitive advantages. So when adopting a solution — be it for the first time or replacing the current technology your organization uses — be sure to consider scalability and flexibility aside from security and confidentiality.

If you need help choosing the right legal practice management software for your firm, we’re here to help. Let’s talk.