Four Reasons Why Your Law Firm Needs Cloud-Based Law Practice Management Software

The move to the cloud has been significant in the past years. While the cloud is used as the primary storage of data, more companies have been moving their applications to the cloud as well. As the adoption of cloud computing grows, more and more businesses are making their way to the cloud to ensure business continuity. While cloud-based law practice management software has been around for quite some time, many law firms still use clunky, premise-based software. If the old system works, why move to new software? The short answer is that the right cloud-based law practice management software can help law firms stay more organized, become more efficient, expand their client base, and improve their law firm’s profitability.

The Cloud and Legal Practice Management Software

Legal practice and case management software helps law firms keep everything in their practice organized and efficient.

In the past, law firms relied on on-premise practice management software to run their firms. Although it has become an integral part of law firms, housing the firm’s technology on-premise is not without its risks. Data is the backbone of businesses and firms. Losing data can cripple the efficiency and reputation of firms. If an on-premise software system malfunctions or becomes compromised, the data inside the storage can be lost permanently, which can have a debilitating impact on firms. On-premise software is also more expensive compared to cloud-based software. Putting up an on-premise software requires a significant amount of capital to purchase servers and pieces of hardware to get it running. For new or small firms, this can be a huge disadvantage. On-premise storage also makes it difficult for firms to scale up. It will require firms to install new hardware and devote manpower to build new systems.

On the other hand, cloud-based legal practice management software is web-based and uses a remote server maintained by the software provider. Cloud-based legal management software is accessed via the internet, which makes the software convenient and virtually 100% available for use

Investing in the right technology can enhance and increase productivity and competitiveness as well as potentially increase the profits of a law firm. Here are four benefits of using a cloud-based law practice management software.

  • Constant Accessibility and Availability – A cloud-based legal practice management software can provide law firms access to their data at any time and on any device. This includes documents, emails, time tracking tools, and invoices. Going cloud-based will eliminate the need to be located in the physical office, because all the information and data needed are stored in the cloud, which can be accessed by providing the correct credentials. Cloud-based legal practice management software allows attorneys and legal support staff the ability to retrieve case data and work on matters without being confined to the four walls of the office. Remote work becomes easier with greater efficiency and productivity.
  • Less Downtime and Fewer IT issues – On-premise legal practice management software is prone to constant repairs and maintenance needs. Most firms keep an IT expert on staff to deal with server problems, yet even with the most proactive measures in place, servers can still encounter problems. This can be challenging and time-consuming for firms as, during maintenance, the system will be unavailable to use. Cloud-based law practice management software eliminates the need for constant maintenance. Software providers automatically perform all the essential updates, routine maintenance, and backups. They also often address repairs even before law firms detect an occurrence of a problem. All technical tasks related to cloud-based practice management software are supported by a centralized team that is dedicated to the software’s performance.
  • The Proper Tool For Internal Changes – With all the changes within a law firm, firms need practice management software that is both flexible and quick to adapt. Unlike on-premise servers that will require assistance from IT technicians when relocating, cloud-based legal practice management software can adapt to the changing landscape of law firms. Whether you plan to scale up or downsize your firm’s physical office, your cloud-based provider offers various tools, modules, and features that can best meet the firm’s needs. Another benefit of cloud-based practice management software is that it is readily available and accessible throughout the entire transition.
  • Improved Security – The responsibility to protect an on-premise server from cyberattacks can prove very expensive. Cyber experts and server updates cost money and the law firms are the ones who must take on these costs to keep their physical servers secure. When using cloud-based practice management software, data is constantly saved and stored in the cloud, and law firm leaders control who can have access to the software. Not only that, cloud solutions also have collaboration and file sharing features between involved individuals through a central information system. This reduces the risk posed by relying on emails which are most often the gateway of cyberattackers to access confidential client and firm data.

    Cloud system providers maintain a team of security experts who are dedicated to guarding and stopping cyber threats and attacks. They take on this expensive responsibility so that administrators of law firms will be comfortable trusting them with their law data.

The power of cloud-based law practice management software provides law firms with valuable resources that streamline and protect numerous aspects of legal practice. As your law firm evolves, cloud-based law practice management software can provide the continuous support, security, and stability that your firm needs. To learn more about how a cloud-based practice management solution such as Clarra can help your law firm.